Solutions
Document Management & SOP Enforcement - Capabilities and Benefits
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Oct 26, 2005, 12:11

Capabilities		Benefits
SOP Enforcement & Management
Policy Management	Ö	Enforce corporate standards by enabling sites to inherit corporate policies and workflows
Employee Sign-off on Documents	Ö	Ensure that employees read and acknowledge new and revised documents and SOPs
Manager Sign-off on Employee Training	Ö	Ensure that employees understand the latest policies and procedures
Accelerated Processes
Document Templates	Ö	Eliminate manual data entry with pre-defined values for a specific type of document
Review & Approval Models	Ö	Establish enterprise-wide models for document review and approval to promote consistency
Electronic Approval	Ö	Reduce the time required to approve new and revised documents
E-mail Notification	Ö	Provide immediate notification about document releases and work items
Improved Productivity
Automatic PDF Rendering	Ö	Reduce file sizes and eliminate the need for native applications on every desktop
Document Search	Ö	Rapidly find the documents you need using a variety of search capabilities
Cross Referencing	Ö	Gain instant access to related documents and procedures
Things-to-Do List	Ö	Keep your entire organization up-to-date on tasks and work items needing attention
Recent Documents	Ö	Gain fast access to documents you use on a frequent basis
Manage Change
Check-in/Check-out	Ö	Preserve document integrity by allowing only one authorized user at a time to revise documents
Document Review Cycle	Ö	Schedule regular document reviews to keep information accurate and current
Revision Tracking	Ö	Track changes made to documents over time and obsolete out-of-date materials
Change Orders	Ö	Reduce processing time by managing multiple change requests with a single change order
Retention and Expiration	Ö	Ensure that information is always accurate and current by setting up retention and expiration rules

The Integrated Compliance Platform

Pilgrim’s SmartDoc is a fully-integrated part of the Pilgrim Software’s Enterprise Compliance and Quality Platform. Pilgrim Software provides an enterprise–wide solution for managing corrective and preventive actions, complaint handling, change control management, internal and external audits, document control, SOP enforcement, engineering collaboration, employee certification and training, equipment/calibration, supplier quality management, advanced quality planning and risk management. This powerful solution enables you to manage quality and compliance across your entire business, helping you meet regulatory requirements, increase efficiency and reduce costs.