Calibration & Equipment Management Software – Comprehensive Solution for Equipment & Measurement Devices Management for Regulated Industries

Overview

Given the complexity of the manufacturing environment and the importance of precise measurements, calibration and equipment management has emerged as the first line of defense to prevent product nonconformances. Pilgrim’s Equipment Management features: online procedures and worksheets, intelligent scheduling, equipment and measurement devices inventory management, compliance to regulatory and validation requirements, and online data entry and reporting.

Key Capabilities

Pilgrim’s Equipment Management – Key Capabilities

Online Procedures and Worksheets

Pilgrim’s Equipment Management is fully integrated with Pilgrim’s Document Management system to ensure that the most current Standard Operating Procedures (SOPs) and drawings are available online and will be used for Repeatability and Reproducibility (R&R) studies and Calibration activities. It can also be integrated with other document management systems. Additionally, worksheets outlining the criteria to perform R&R study and calibrate “measurement devices and equipment” (Equipment) can be set up in the system. Amongst these criteria are general Equipment conditions and measurement characteristics that apply to specific Equipment such as ambient recordings, number of samples and point measurements. Worksheets containing these criteria can be routed for approvals through the appropriate personnel.

Intelligent Scheduling

Pilgrim’s Equipment Management features sophisticated statistical tools to manage Equipment scheduling. The system analyzes past results to optimize future calibration and R&R schedules (“automatic switching of schedules”). Moreover, it allows you to set up a holiday/weekend calendar and "stop the clock" of Equipment usage. You can also define multiple types of schedules for Equipment, including short-term calibration, long-erm maintenance, R&R study, repair activities and others. This intelligent scheduling improves the precision of measurements and machines, optimizes resource utilization and reduces product nonconformances.

Equipment Inventory Management

Pilgrim’s Equipment Management can be used to manage Equipment inventory and track assets. It allows you to record the following information of your Equipment: availability for use, ownership, location, department, status of equipment life, repair activities, quality costs, and warranty information. Equipment Management allows multiple and simultaneous Equipment check-in and check-out from the inventory. This saves you time and cost. Moreover, you can track Equipment usage history including cross-referencing between Equipment and products. In case of product nonconformances and recalls, the Equipment and product traceability is extremely valuable to assist in your root cause analysis. This traceability also facilitates global product recalls in case of Equipment non-conformances.

Security and Regulatory Requirements

With role-based document securities, powerful password authentication, and a complete audit trail, Pilgrim’s Equipment Management helps you facilitate IT and industry compliance with requirements for electronic signature and electronic records. Equipment Management can be used for internal, industry standards and requirements from various government regulations.

Online Data Entry and Reporting

Equipment Management is fully integrated to Pilgrim’s training management system. This integration ensures only certified personnel can perform critical calibration and R&R activities. With Pilgrim’s Equipment Management, you can enter the results of your calibration and R&R study online through compatible data collection tools. If you are working with external calibration laboratories, you can automatically import data from these labs into the system for storage and traceability. This minimization of the human factor reduces data entry errors. Equipment Management has more than 80 standard reports for use throughout the organization. Equipment Management’s reporting capabilities give management instant visibility into trends and history for early detection of problems.

The Integrated Compliance Platform

Equipment Management is a fully-integrated part of Pilgrim Software’s Enterprise Compliance and Quality Platform. Pilgrim Software provides an enterprise–wide solution for managing corrective and preventive actions, complaint handling, internal and external audits, document control, SOP enforcement, employee certification and training, equipment/calibration and supplier quality management. This powerful solution enables you to manage quality and compliance across your entire business, helping you meet industry and regulatory requirements, increase efficiency and reduce costs.

Features & Benefits

Capabilities	Benefits
Reduce Nonconformances and Meet Regulatory Compliance
Time/Usage Based Scheduling	Schedule calibration and R&R study based on elapsed time or frequency of usage, optimizing through verification of Equipment condition
Automatic Schedule Switching	Automatically modify and switch calibration and R&R schedules based on NCSI reliability model, ensuring early detection of possible failures
Check-out Prevention	Prevent Equipment due for calibration or R&R study to be checked out for use
Traceability and Cross Reference	Cross-references Equipment and products in case of product non-conformances and/or Equipment failures for fast traceability and recall
Current Document	Ensure that employees access the latest procedures through integration with a document management system
Certified Technicians	Ensure that only certified technicians can perform assigned tasks, reducing defects
Increase Productivity and Drive Down Cost
"Stop the Clock" (Seal/Unseal)	Stop the calibration and R&R study schedule for inactive equipment, saving labor time
Schedule Multiple Events	Assign multiple events including calibration, repair maintenance, etc., to Equipment and schedule for each event for complete equipment management
Equipment Tracking	Centralize Equipment information including purchasing, identification, warranty, status, history and stages for appropriate Equipment usage
Equipment Inventory	Manage inventory through a check-in/out system that will track when, how and for what purpose the Equipment is used
Repair Management	Manage repair activities through completion, optimizing Equipment up time
Things-to-Do List	Keep appropriate personnel up-to-date on tasks and work items needing attention through e-mail notifications and task list
Reduce Data Entry Time and Human Error
Data Entry Worksheet	Create worksheets containing Equipment measurement characteristics for a product/manufacturer group, eliminating redundant data entry
Direct Data Entry	Enter measurement data directly from hand-held data collection devices (RS-232 part), eliminating human entry error
Upload of Data Entry	Import and export calibration data to MS Excel for offline data collection, expediting
Rapid Entry & Check-In/Out	Create multiple records of similar equipment simultaneously and group Equipment for rapid check-in/out
Support Fast, Informed Decision-Making
Email Notification	Provide appropriate personnel immediate notification about failed calibration to ensure fast corrective action
Analysis Tools	Analyze trends in equipment movement, calibrations performed or failed, repair requests, etc., for visibility to Equipment activities
Calibration Certificate	Generate custom or NCSL guideline-based certificate for calibration to support audit activities
Bar Code Label	Print bar code labels for calibration stickers and Equipment Identification to increase accuracy and traceability
Cost Tracking	Track quality costs for each piece or Equipment including costs for calibration and repair management